Customer Relationship Management (CRM) systems are the lifeblood of many businesses, providing a centralized database of customer information that enables teams to track interactions, personalize communications, and make informed decisions. However, bad CRM hygiene can cripple a business's sales engine, leading to lost opportunities, reduced productivity, and inefficient reporting. 70% of sales leaders feel that their CRM hygiene is bad. In this article, we'll explore 7 reasons why bad CRM hygiene can be detrimental to a business
Bad CRM hygiene leading to inaccurate data
One of the most significant downsides of bad CRM hygiene is inaccurate data. When customer information is not updated regularly or is entered incorrectly, sales reps can waste valuable time chasing down dead leads or pursuing opportunities that no longer exist. Inaccurate data can also damage a business's reputation and credibility with customers, leading to lost sales and negative word-of-mouth. According to a report by Experian, 91% of businesses suffer from data errors, costing them an average of 12% of their revenue, which makes it really imperative to keep your CRM hygiene in check.
Bad CRM hygiene entertains poor customer experience
Inaccurate data and poor CRM hygiene can also lead to a poor customer experience. When customer information is not updated regularly, sales reps may not have the most current information about a customer's needs or preferences, leading to irrelevant or impersonal communications. Bad CRM hygiene in some cases, can make or break positive customer experience. This can damage a business's relationship with its customers and lead to lost sales. According to a report by Salesforce, 75% of customers expect companies to provide a consistent experience across multiple channels, including online, mobile, and in-person. CRM hygiene in a broken condition does more harm to a company's qualitative experience.
"A poor customer experience can be a deal-breaker for many customers. When businesses don't have accurate and up-to-date customer information, they risk sending irrelevant or impersonal communications that can damage their relationship with their customers. Investing in good data hygiene practices is essential for providing a consistent and personalized customer experience."
- Jill Rowley, Ex Chief Growth Officer at Marketo
Reduced productivity- An emblem of bad CRM hygiene
Bad CRM hygiene can also reduce a business's productivity. When sales reps have to spend time searching for accurate information or cleaning up data, they have less time to focus on selling. This reduced productivity from a bad CRM hygiene can lead to missed opportunities and reduced revenue. Sales reps spend an average of 23% of their time on data entry and administrative tasks and yet the time spent is not commensurate with the quality of data in the CRM. Unfortunately the friction that exists in entering data in the CRM leads to more time spent, frustration and reduced CRM hygiene - the death knell for productivity.
Data security risks with compromised CRM hygiene
Bad CRM hygiene can also pose data security risks. When customer information is not updated regularly in the CRM it ends up ending in a parallel data stack - in Docs, Spreadsheets, Personal notes app etc. While companies implement safeguards and secure practices for their CRMs, crucial customer data that gets entered elsewhere becomes vulnerable to hacking or other security breaches. This can damage a business's reputation and result in costly fines and legal fees. The average cost of a data breach is $3.86 million.
Poor reporting
Poor CRM data can also lead to poor reporting, making it difficult for businesses to make informed decisions. When data is not updated regularly or is entered incorrectly, it can skew reports and lead to inaccurate insights. This can impact a business's ability to track performance, measure ROI, and identify trends. One of the reasons why it is incremental to have a healthy CRM hygiene.
"Poor reporting can be a significant obstacle for businesses looking to make informed decisions. When data is inaccurate or incomplete, it can skew reports and lead to poor insights. A well-maintained CRM system is essential for accurate and reliable reporting."
- Megan Smith, Director of Marketing at HubSpot
Dark facet of poor CRM hygiene- Missed opportunities
Missing and incorrect data leads to missed opportunities. When customer information is not updated regularly or is entered incorrectly, sales reps may not be aware of new opportunities or may miss out on valuable leads. Missed opportunities from the poor functioning of CRM hygiene can lead to lost revenue and missed growth opportunities. A report by Forbes says that companies lose an average of 10% of their annual revenue due to poor data quality.
"Missed opportunities can be costly for businesses. When customer information is not updated regularly, sales reps may miss out on valuable leads or fail to recognize new opportunities. A well-maintained CRM system can help businesses identify new opportunities and maximize revenue."
- Jeff Hoffman, CEO at Meltwater
Poor sales forecasting
Bad CRM hygiene can lead to poor sales forecasting. When data is not updated regularly or is entered incorrectly, it can impact a business's ability to forecast future sales and revenue. This can impact a business's ability to make informed decisions and allocate resources effectively. According to a report by McKinsey, companies that improve their sales forecasting accuracy can increase their sales by 10% or more.
In conclusion, bad CRM hygiene can have a significant impact on a business's sales engine, leading to lost opportunities, reduced productivity, and inefficient reporting. By investing in good data hygiene practices, businesses can maximize their revenue, provide a personalized customer experience, and protect their customer's information. Gartner predicts that, "organizations that are digitally trustworthy will outperform their peers financially by 20%". It's time for businesses to prioritize good CRM hygiene to stay competitive in today's digital landscape.
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